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Resume suggestions for communicating information
 Resume formats for electronic mail
Resume formats for electronic scanning

Resume suggestions for communicating information

Organize your information for easy reading, be clear and concise. An example outline follows...

    Name (repeat name only on the top of multiple page resumes)

      City, State, Zip
      Home phone
      Work phone
      Cell phone

    Technical Summary

                Other Skills

    Work Experience

      Company, Address


      Company, Address



    Platform topics of training
    Platform topics of training

Resume formats for electronic mail

Resume formats for e-mail should be as follows (sent direct attached Microsoft Word file or as an attached file) ASCII text or as an...

  • ASCII 12 point standard typeface
  • Avoid use of fancy treatments such as bold, italics, underline, shadows, lines, boxes or other graphics

The best method to get this format is "save as" "text only" (file.txt) from your word processor.

Resume formats for electronic scanning

A Scannable Resume:

Maximizes the computer's ability to "read" your resume accurately.

    (OCR: Optical Character Recognition, scans in images and converts them to readable text)

Maximizes your ability to get "hits"

    ("hit": a match of your skills with the job requirements in a computer search of resume text)

The computer scanning process can extract skills from many styles of resumes such as...

  • chronological (list and job descriptions in order by date)
  • achievement (descriptions of achievements rather than job titles)
  • functional (organized by skills rather than job titles)
  • ...and combinations of resume types.

Format Tips:

  • Use a standard format (see above).
  • Use white or light colored 8 1/2 x 11 paper, printed on one side only.
  • Provide a clean, laser printer original. (typewritten original or high quality photocopy is OK. Avoid dot matrix)
  • Do Not Fold or Staple.
  • Use standard typefaces. (i.e. Helvetica, Optima, Universe, Times and Courier)
  • Use font size of 11 to 14 points.
  • Use boldface and/or all capitals for special section headings. (do not let characters touch each other)
  • Avoid fancy treatments. (i.e. italics, underline, shadows, graphics, boxes, vertical or horizontal lines)
  • Place your name on the top of the page on a line of it's own. Optionally include on following pages.
  • Use standard address format below your name
  • List each phone #, fax # and e-mail address on a line of its own.

Content Tips:

  • Be concise, accurate, to the point.
  • Use enough key words to define your skills, experience, education, and professional affiliations.
  • Describe your experience with concrete words rather than vague descriptions (i.e. "managed a group" rather than " responsible for managing a group")
  • Use jargon and acronyms specific to your function/industry (spell out the acronyms for human readers)
  • Use more than one page if necessary. (The computer resume scanning system can easily handle multiple page resumes and it uses all of the information it extracts to determine if your skills match available positions.)
  • Increase your list of key words by including specifics. (i.e. list of names of software you use, Microsoft Office, WordPerfect, etc.)
  • Use common headings such as: Objective, Experience, Employment, Work History, Skills, Summary, Summary of Qualifications, Accomplishments, Education, Personal, Additional Information, Professional Affiliations, Certifications, etc.

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5050 Robert J Mathews Pkwy.
El Dorado Hills, CA 95762
Phone: 916.933.9697 or 888.665.9065
Fax:  916.933.9696


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